As a public European organization, EUROCONTROL's procurement process is tightly regulated. The process requires them to consider the technical aspects of each solution before being able considering any financial factors. This helps to ensure they consider only solutions that really deliver the technical requirements and are truly fit for purpose. Financial assessments are then applied, before being factoring technical requirements again to give a value index for each solution.
In choosing Videxio’s proposal, there were a couple of other options with perhaps comparable technical profiles. However, they were not able to offer the same price level whilst meeting all the technical specifications, leaving Videxio as a clear winner.
After Roll-Out - Day to Day Impact
In addition to the facilities team being able to take over day-to-day responsibility for videoconferencing, the team has been able to drastically cut down on service costs as they no longer have to maintain their own infrastructure, with savings potentially adding up to tens of thousands of Euros over the course of a year.
The company has multiple dedicated meeting rooms with Cisco videoconferencing room systems connected to the Videxio network; all are in constant use throughout the day, every day, to host all types of internal and external meetings. Plus, team members can also easily join meetings from their own devices when working at home.
Whilst videoconferencing was not new to the organization, implementing a cloud solution did mean a few changes to user workflows in people invited guests and joined meetings. To make things easier, John and his team went for a very popular approach among companies with larger video solution. Each dedicated video system was allocated a dedicated virtual meeting room, so that the digital rooms would mirror the physical room layout, and simplify the process of joining a specific meeting.
And for one last inspired way to overcome user errors, John developed an incredibly simple, yet incredibly elegant approach. Since each video system had an attached TV screen, he created a screenshot image of the video system’s remote control and annotated it to indicate which button needed to be pressed on the remote control to join a meeting from the video system. He then saved this image as the background image for the TV screen in each meeting room.
Read more at https://www.eurocontrol.int/muac.